Getting Started with Zapier Integrations

How to set up simple integrations between OpenAsset and other web applications using Zapier

CJ Teeter avatar
Written by CJ Teeter
Updated yesterday

By using Zapier you can integrate over 1000 applications with OpenAsset!

For example, you can:

  • Create a new project in OpenAsset every time you create a new deal or opportunity in Salesforce, Cosential, Microsoft Dynamics, HubSpot CRM or Zoho CRM

  • Backup any new file uploaded to OpenAsset to Dropbox, Google Drive, Box or OneDrive

  • Upload images to OpenAsset when you pin to a chosen Pinterest board or share a photo on Instagram, Facebook or Flickr (and automatically make a note of where you found the image so you can avoid copyright headaches)

  • Get an email or Slack message when a new project is created, prompting you to fill in key information such as the location on Google Maps

  • Create a post on your MangoApps intranet when a new project or company album has been added to OpenAsset

  • Upload videos to OpenAsset you've distributed on Wistia

  • Create a new project in OpenAsset when you create a new project, folder or board in Trello, Jira, Asana, Basecamp, Wrike or

  • Create an employee in OpenAsset when someone new joins your company and you add them to BambooHR

  • Save a list of newly created projects in OpenAsset to a Google Sheets spreadsheet

  • If you're using OpenAsset to manage event photos, you could create a new project each time you create a new event in Eventbrite or Meetup

  • If you're using a Content Management System (CMS) build your website, you can transfer images and videos to and from OpenAsset (Note: We have a WordPress plugin that allows you to sync assets & data from OpenAsset into your Wordpress site).

  • If you're a software developer and wanting to save marketing resources or screenshots for a project, you could add a new project to OpenAsset whenever you create a new repo in GitHub or Bitbucket

Getting started

It is super simple to get up and running with Zapier integrations, below we outline the steps to get you started.

Step 1) Create a Zapier account

You can create an account for free!

Step 2) Create your first Zap

The following will walk you through the process of creating a zap that send an email whenever a new project is created in OpenAsset.

This could help remind you to add key information to a project after it is created, such as setting the project location or applying keywords. By default, the email message also contains a handy link for quickly uploading some new images to the project.

Try out some other great integrations


File Storage

Images & video


Software development

Project management

Social media

Communication (messaging)




1) Is it free to integrate via Zapier?

We won't be charging extra for OpenAsset integrations via Zapier. Most Zapier integrations can be used for free, but a small number of Premium Apps require a paid Zapier account. However, if you do need one, paid accounts start pretty cheap at only $20/month. 

2) I log in to OpenAsset using Single Sign-on, how do I enter my username and password into Zapier when creating a connection to my OpenAsset system?

You'll need to create a 'service account' in OpenAsset that you can log into with a username and password.


  1. Create a new OpenAsset user with username such as 'zapier_integration'

  2. Choose a password

  3. Add the user into a group with sufficient permissions for your integration

  4. Use the account when connecting Zapier to OpenAsset

3) I'm having problems with Zapier, can you help?

Sure, please send us the information outlined in our Zapier Troubleshooting page.

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