Understanding Categories

Categories are used to differentiate between your project-related files, like site images and renderings, and non-project files, like staff headshots and reference images.

Because they are accessible from the search menu, Categories provide a quick way of searching within the most common groups of files in your system.

Understanding the Project taxonomy

The Project taxonomy is the total number of Project keywords and Project keyword categories in use on your OpenAsset system. When you assign a keyword to a Project, any files you upload to that Project will automatically be assigned that keyword. This can save large amounts of time as it is much easier to tag 50 projects than 1000 files.

Project keywords are grouped into Project keyword categories, which are groupings of information that refer to the project as a whole. Examples of these include City, Country, LEED Status and Market Sector.

Understanding File taxonomies

The Project taxonomy is the total number of File keywords and File keyword categories in use on your OpenAsset system. File keywords are used to tag individual assets, or groups of assets, with searchable terms.

File keyword categories should cover all the important variables that help you to create selections of images. If you have too many variables, or if your File taxonomy is too granular, it will be harder for users to find the type of image they are looking for.

Typical File keyword categories include Elements of Buildings, Materials and Type of Asset.

For examples of commonly used Project and File taxonomies, click here.

When to use keywords and when to use fields

Keywords help users to find assets, whereas fields help users to store useful information about assets.

Keywords are used to tag projects and files with highly searchable terms. This helps users to create selections of images by refining their searches using standard search terms. An example of this would be if a user wants to browse all exterior photographs of Skyscrapers in New York City.

Fields are text-based so they are ideal for longer descriptions and information that is unique to a particular project or file. Examples of typical fields would include descriptions, codes and completion dates for projects, or copyright holders and captions for files.

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