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Storing & Organizing
Storing & Organizing
Store and organize assets so they can be easily found for use
38 articles in this collection
Written by
Alex
and
George Bains
Managing your Filing System (Taxonomy)
Understanding Taxonomies
Taxonomies are important as they keep your Files and Projects organized and searchable.
Written by
Alex
Updated over a week ago
Managing your Taxonomies
Learn how to manage Categories and Keywords within your Taxonomies
Written by
Alex
Updated over a week ago
Managing Copyright
Updating Copyright Holders & Policies
Tools for ensuring file Copyright Information is easily accessible to users
Written by
Alex
Updated over a week ago
Updating Photographers
Manage information about photographers used across your OpenAsset system
Written by
Alex
Updated over a week ago
Storing Files & Associated Information
Uploading & Storing your Files
This article takes you through the process of uploading files to OpenAsset, and applying metadata and keywords as you upload
Written by
Alex
Updated over a week ago
Storing VR Files in OpenAsset
How to store, find and preview VR files in OpenAsset
Written by
Alex
Updated in the last 15 minutes
Uploading Files to OpenAsset from your Phone or Tablet
How to use OpenAsset Camera to upload photos and videos to your OpenAsset system from your mobile phone or tablet
Written by
Alex
Updated over a week ago
Uploading images to OpenAsset using the OpenAsset Procore Connector
How to ensure your marketing team have the images they need to create bid proposals and other marketing documents
Written by
Alex
Updated over a week ago
Uploading Employee Photos to your System
How to upload employee photos to your Staff category
Written by
Alex
Updated over a week ago
OpenAsset Supported File Formats
A comprehensive list of the image and video file types supported by OpenAsset
Written by
Alex
Updated this week
Storing Video and Other Large Files
How to upload, preview and download large files including video in OpenAsset
Written by
Alex
Updated over a week ago
Storing InDesign Files
How to package INDD files for uploading to OpenAsset
Written by
Alex
Updated over a week ago
Storing MS Word and PowerPoint Files
How to store .DOCX and .PPTX files in OpenAsset
Written by
Alex
Updated over a week ago
Using Upload Approvals
This article explains how to submit uploads for approval, and how administrators can approve, reject and make changes to uploads
Written by
Alex
Updated over a week ago
Editing Information and Keywords for Individual Uploaded Files
This article shows you how to edit metadata stored in editable fields and tag your assets with keywords
Written by
Alex
Updated over a week ago
Editing Information and Keywords for Multiple Uploaded Files
This article shows you how to edit file information and keywords for multiple files at once using the Batch Editor
Written by
Alex
Updated over a week ago
Using Suggested Keywords
This article explains how Suggested Keywords work, and how to use them to speed up your keyword tagging process.
Written by
George Bains
Updated over a week ago
Setting Access Levels for Files
This article explains why Access Levels are used and how they are applied to files
Written by
Alex
Updated over a week ago
Setting Priority for Files Using Ranks
Ranks can be helpful if you would like to organise and find Files by something like image quality or usage preference
Written by
Alex
Updated over a week ago
Modifying Files that have been Uploaded
This article explains how you can rotate or replace existing files within your OpenAsset system
Written by
Alex
Updated over a week ago
Moving Files between Categories and Projects
How to move a selection of files between Categories or Projects
Written by
Alex
Updated over a week ago
Deleting Files
This article shows you how to delete individual or multiple files from your image library
Written by
Alex
Updated over a week ago
Storing Files in Albums
Collecting Files using Albums
This article shows you how to create Albums and add Files or remove them from Albums
Written by
Alex
Updated over a week ago
Reordering Files within a Selection or an Album
How to change the order of Files within your selection, or Album that you have permission to modify
Written by
Alex
Updated over a week ago
Creating, Managing and Deleting Albums
How to create, duplicate, merge and delete albums from your system
Written by
Alex
Updated over a week ago
Linking Albums to Projects
How to link Albums to Projects, filter Album searches by linked Projects, and view Albums from Project Overview pages
Written by
Alex
Updated over a week ago
Storing Projects & Associated Information
Creating, Deleting & Disabling Projects
This article demonstrates how to create new projects and delete or disable existing projects within your system
Written by
Alex
Updated over a week ago
Editing Project Information
This article shows you how to update information such as location, employee roles and keywords for your Projects
Written by
Alex
Updated over a week ago
Editing Project Keywords
The article shows you how to add or remove Project Keywords and identify Projects that are missing Keywords
Written by
Alex
Updated over a week ago
Setting Project Locations
How to add a new Project Location, edit an existing location or identify Projects without locations
Written by
Alex
Updated over a week ago
Setting Project Hero Images
How to identify Projects missing Hero Images and set Hero Images for your Projects
Written by
Alex
Updated over a week ago
Exporting Project and Employee information to CSV Format
Learn how to export your project and employee data into CSV format for easier analysis.
Written by
George Bains
Updated over a week ago
Storing Employees & Associated Information
Storing the hours that Employees have worked on Projects
How to include the number of hours an employee has worked on a project within project roles
Written by
Alex
Updated over a week ago
Creating, Disabling & Deleting Employees
How to create new Employee Objects, and disable or delete them from your system
Written by
Alex
Updated over a week ago
Editing Employee Information
How to edit the information that appears on the Employee Overview page
Written by
Alex
Updated over a week ago
Attaching Files to Employees and Setting the Primary Photo
How to attach images to employees from the Employees page or from the File Overview page, and how to set Primary Photos for employees
Written by
Alex
Updated over a week ago
Attaching Multiple Files to Employees
How to use the batch editor to apply multiple images to employees
Written by
Alex
Updated over a week ago
Setting Project Roles for Employees
How to edit, delete and add Project Roles for Employees from an employee profile or the Project Overview page
Written by
Alex
Updated over a week ago