Storing & Organizing

Understanding Taxonomies

Taxonomies are important as they keep your Files and Projects organized and searchable.

Written by Alex
Updated over a week ago

Managing your Taxonomies

Learn how to manage Categories and Keywords within your Taxonomies

Written by Alex
Updated over a week ago

Updating Copyright Holders & Policies

Tools for ensuring file Copyright Information is easily accessible to users

Written by Alex
Updated over a week ago

Updating Photographers

Manage information about photographers used across your OpenAsset system

Written by Alex
Updated over a week ago

Uploading & Storing your Files

This article takes you through the process of uploading files to OpenAsset, and applying metadata and keywords as you upload

Written by Alex
Updated over a week ago

Uploading Files to OpenAsset from your Phone or Tablet

How to use OpenAsset Camera to upload photos and videos to your OpenAsset system from your mobile phone or tablet

Written by Alex
Updated over a week ago

Uploading images to OpenAsset using the OpenAsset Procore Connector

How to ensure your marketing team have the images they need to create bid proposals and other marketing documents

Written by Alex
Updated over a week ago

Uploading Employee Photos to your System

How to upload employee photos to your Staff category

Written by Alex
Updated over a week ago

OpenAsset Supported File Formats

A comprehensive list of the image and video file types supported by OpenAsset

Written by Alex
Updated over a week ago

Storing Video and Other Large Files

How to upload, preview and download large files including video in OpenAsset

Written by Alex
Updated over a week ago

Storing InDesign Files

How to package INDD files for uploading to OpenAsset

Written by Alex
Updated over a week ago

Storing MS Word and PowerPoint Files

How to store .DOCX and .PPTX files in OpenAsset

Written by Alex
Updated over a week ago

Using Upload Approvals

This article explains how to submit uploads for approval, and how administrators can approve, reject and make changes to uploads

Written by Alex
Updated over a week ago

Editing Information and Keywords for Individual Uploaded Files

This article shows you how to edit metadata stored in editable fields and tag your assets with keywords

Written by Alex
Updated over a week ago

Editing Information and Keywords for Multiple Uploaded Files

This article shows you how to edit file information and keywords for multiple files at once using the Batch Editor

Written by Alex
Updated over a week ago

Using Suggested Keywords

This article explains how Suggested Keywords work, and how to use them to speed up your keyword tagging process.

Written by Rory Murphy
Updated over a week ago

Setting Access Levels for Files

This article explains why Access Levels are used and how they are applied to files

Written by Alex
Updated over a week ago

Setting Priority for Files Using Ranks

Ranks can be helpful if you would like to organise and find Files by something like image quality or usage preference

Written by Alex
Updated over a week ago

Modifying Files that have been Uploaded

This article explains how you can rotate or replace existing files within your OpenAsset system

Written by Alex
Updated over a week ago

Moving Files between Categories and Projects

How to move a selection of files between Categories or Projects

Written by Alex
Updated over a week ago

Deleting Files

This article shows you how to delete individual or multiple files from your image library

Written by Alex
Updated over a week ago

Collecting Files using Albums

This article shows you how to create Albums and add Files or remove them from Albums

Written by Alex
Updated over a week ago

Reordering Files within a Selection or an Album

How to change the order of Files within your selection, or Album that you have permission to modify

Written by Alex
Updated over a week ago

Creating, Managing and Deleting Albums

How to create, duplicate, merge and delete albums from your system

Written by Alex
Updated over a week ago

Linking Albums to Projects

How to link Albums to Projects, filter Album searches by linked Projects, and view Albums from Project Overview pages

Written by Alex
Updated over a week ago

Creating, Deleting & Disabling Projects

This article demonstrates how to create new projects and delete or disable existing projects within your system

Written by Alex
Updated over a week ago

Editing Project Information

This article shows you how to update information such as location, employee roles and keywords for your Projects

Written by Alex
Updated over a week ago

Editing Project Keywords

The article shows you how to add or remove Project Keywords and identify Projects that are missing Keywords

Written by Alex
Updated over a week ago

Setting Project Locations

How to add a new Project Location, edit an existing location or identify Projects without locations

Written by Alex
Updated over a week ago

Setting Project Hero Images

How to identify Projects missing Hero Images and set Hero Images for your Projects

Written by Alex
Updated over a week ago

Exporting Project and Employee information to CSV Format

Learn how to export your project and employee data into CSV format for easier analysis.

Written by Rory Murphy
Updated over a week ago

Storing the hours that Employees have worked on Projects

How to include the number of hours an employee has worked on a project within project roles

Written by Alex
Updated over a week ago

Creating, Disabling & Deleting Employees

How to create new Employee Objects, and disable or delete them from your system

Written by Alex
Updated over a week ago

Editing Employee Information

How to edit the information that appears on the Employee Overview page

Written by Alex
Updated over a week ago

Attaching Files to Employees and Setting the Primary Photo

How to attach images to employees from the Employees page or from the File Overview page, and how to set Primary Photos for employees

Written by Alex
Updated over a week ago

Attaching Multiple Files to Employees

How to use the batch editor to apply multiple images to employees

Written by Alex
Updated over a week ago

Setting Project Roles for Employees

How to edit, delete and add Project Roles for Employees from an employee profile or the Project Overview page

Written by Alex
Updated over a week ago