The Asset Metrics dashboards enable you to monitor the volumes of assets stored and the quality of your asset metadata. These dashboards can help you understand that you have your company's assets centralized and they are ready to be found and used.

These dashboards are available to those with administrator permissions and additional user groups can be given access by going [System Settings] > [Users] > [Groups] > [Edit] a group > [General Permissions] > then selecting [Access Asset Metrics]

It you have permission to see Asset Metrics, they are accessed via the settings menu in the header.

There are three dashboards for each asset type Files, Projects, and Employees. This page explains the metrics on the File Assets dashboard.

The metrics on the dashboards update every 24hrs and you are able to see how long it's been since the last update at the top of the screen. In other words if you make a lot of changes to your assets in one day, you will not see the results of those changes on the dashboards until the following day.

Every company is different so it is up to you which metrics you would like to improve. If you are not sure how to improve a certain metric, the File, Project, and Employee metric articles have explanations for each metric. Most metrics have a "?" link directly to the explanation.

The File Metrics dashboard offers reporting on the total files stored, both by quantity and by data volume. The line graph indicates how your file storage has trended in the last 90 days.

The File Metrics dashboard reports on the files stored by each media type (Images, Video, Documents and Audio). Media types in OpenAsset are determined by the format of the file. You can see how file formats are grouped here.

You are able to toggle between reporting by file quantity or data stored by clicking the icons.

The File Metrics dashboard reports on files by format. The file formats are grouped by media type (Images, Video, Documents) and you can switch between media types using the dropdown menu at the top.

You are able to toggle between reporting by file quantity or data stored by clicking the icons.

File categories are bespoke to your system. The File Metrics dashboard reports on files by category.

You are able to toggle between reporting by file quantity or data stored by clicking the icons.

File Keywords are typically used to describe the file or the contents/components of the file. A file with good keywords means it has a better chance of being found. The File Metrics dashboard reports on files with one or more keywords attached.

Companies use file keywords in different ways depending on what’s important to them. If leveraging file keywords to locate assets based on the content asset is important to you, you may want to set a goal of driving this metric up. To do this we recommend:

OpenAsset enables you to store a range of custom information against files. It may be important for you to ensure certain information is completed against each file. The File Metrics dashboard reports on files with completed fields.

You are able to report on the percentage of files with with specific fields completed using the menu. For example, it may be important to you to ensure that images have a copyright holder assigned to ensure that usage rights are not breached.

If you would like to improve these metrics we recommend:

We are aware that it is not currently possible to find files by empty field name. This is planned for a future evolution of file search.