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Linking Images from InDesign Documents to OpenAsset
Linking Images from InDesign Documents to OpenAsset

How to link or relink images from an InDesign document to files stored in OpenAsset using the Cloud Linker tool

CJ Teeter avatar
Written by CJ Teeter
Updated over a week ago

The InDesign Plugin allows you to work with cloud-based assets in InDesign documents by automatically maintaining the links to the original assets in your OpenAsset system. If you send an InDesign file to a colleague, they can view the images without downloading the original files to their PC.

If you have added images to your OpenAsset system from a network drive, or you have migrated to OpenAsset Cloud from an on-premises system, you may find that legacy InDesign documents require linking to files in OpenAsset. The Cloud Linker tool will search your OpenAsset system and link the files automatically.

Using the Cloud Linker tool to link images to files in OpenAsset

To link images to files in OpenAsset, open the OpenAsset Plugin menu in InDesign. If it is not visible, select 'Window' > 'Extensions' > 'OpenAsset'. Then select 'Cloud Linker' from the plugin menu.

Note: this feature requires that you be using InDesign CC 2018 onwards.

Select 'Link Images' from the following screen.

You will then be prompted to enter the URL for your OpenAsset instance. When you have entered this, select 'Login'.

Enter your login details in the pop-up window.

The plugin will then search for the images in your OpenAsset Cloud library by examining the file’s size and filename. When it finds the matches it will ask for you to confirm whether the matches are correct. If images do not appear to match, deselect the image and it will not be linked.

When the linked file has completed downloading, you can save the document to preserve the changes made to the links. You can also select a different image size or select the 'Open in OpenAsset' link to view the image in your OpenAsset system.

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